Ready to make your meetings effective, inspiring and well run. At KW9, we take a different tack. We show you how meetings can be not only more effective, but also more creative and - believe it or not - more fun!
What is effective conferencing?
Let's start with the basics: what is effective meeting anyway? Effective meetings are meetings with a clear goal in mind. It means knowing in advance what you want to accomplish after the meeting. Think about the meetings you normally attend. Is the goal always known in advance? More importantly, what did you personally get out of the meeting? If you find yourself struggling to answer these questions, then there is probably room for improvement in effective meeting management. So read on quickly for some handy effective-meeting tips!
What do you need to have effective meetings?
When you think of effective meetings, think of teamwork in top form. Everyone participates, and everything is done to perfection. What else do you need to have effective meetings? KW9 has the answer:
🙋🏼 The right people: Make sure the right people are there - the experts, the decision makers, and the creative brains.
📆 A flexible agenda: A guide that not only provides direction but also allows for spontaneous ideas. At KW9, we love those surprising twists and turns.
🖊️ Helpful tools: Consider a whiteboard for top brainstorms and reliable tech for video calls.
😊 Positive attitude: An open mindset makes the difference between a top meeting and a flop. Everyone needs to feel valued and heard - that's what makes a meeting truly effective.
🥗 Great food: Never underestimate the power of good food. At KW9, we provide catering perfectly suited to your meeting - from energizing snacks to nutritious lunches. Check out what we have in store for you here.
Tips for effective meetings
Check out these helpful tips for an effective meeting:
1. Set clear goals: Make sure each agenda item has a clear goal. For each item, ask yourself, "What do we want to accomplish?" This keeps everything nice and focused and purposeful.
2. Keep track of time.: Keep it short and sweet. At KW9, we are fans of quick meetings, 1.5 hours max. This keeps everyone focused.
3. Everyone has a say: Make sure everyone has their say. More perspectives, better ideas, right?
4. Take minutes: A good note taker captures the essence of your meeting. That way, everyone remembers after the meeting what was discussed and what needs to be done.
5. Action items: End with what needs to be done and who is doing what. Super important to get things done.
Effective note-taking: capturing what matters
Good minutes are worth a lot. They make sure you don't miss anything important and give a clear overview of what was discussed. Here are some tips:
- Focus on the important: Get the main points of discussions, decisions and action items. You don't have to write everything down, as long as the gist is clear.
- Who does what and when: Clearly lay out who will do what and when. This keeps everyone on their toes and gets things done.
- Stay neutral: As a note-taker, keep it objective. Your opinion doesn't matter right now.
- Logical and clear: Make the minutes easy for everyone to follow.
- Share them quickly: Send the minutes around quickly so everyone knows what is expected.
These tips will make your meetings a breeze - efficient and effective. Good note-taking makes a world of difference, try it!
Effective meetings: the value of the meeting room
Also so done with those boring office walls? At KW9, we totally get it. A fresh, inspiring meeting room can do wonders. Feel like giving your meetings a new twist?
Uniquemeeting spaces: Our meeting rooms are anything but standard. Choose a room with a view of the canals or an artistically decorated room - every room at KW9 is a source of inspiration.
Newsurroundings, new ideas: Truly, a different setting can provide a creative boost. Our unique spaces encourage fresh thinking and open new perspectives.
So, ready for a meeting upgrade? Stop by KW9 and discover how an inspiring environment can really make a difference.
Will you come and hold effective meetings at KW9?
We're ready to set up your meeting exactly the way you want it. Tell us your wishes and we'll make it happen.
Let us know how you'd like to meet - fill out our contact form and we'll get back to you as soon as possible!
